OF OVERBROOK GARDENS ASSOCIATION, INC.
A CORPORATION NOT FOR PROFIT
I MEMBERSHIP & DUES
All property owners as described in Article II of the Articles of
Incorporation, are eligible for membership.
It will be the responsibility of the property owners to insure that
the Articles of Incorporation and
Bylaws of the Overbrook Gardens Association Inc., and the Sarasota
County Property Standards,
are abided to by the tenants in the instance that such property is
Section 2. Membership Dues and Assessments:
A. The annual dues shall be $40.00. This amount may be
changed at a meeting of members, if approved by a two-thirds
B. Dues for the current year shall be paid by January
C. Special Assessments may be made from time to time,
provided however, such assessments shall not exceed the amount of
the annual dues in any one calendar year.
Section 3. Voting Privileges:
Each Association member present shall be entitled to vote at any
ARTICLE II MEETING OF MEMBERS
1. Annual Meeting:
The annual meeting of
the members shall be held at Englewood, Florida , in the Month of
February, at 7:pm of that day. The Board of Directors shall
announce, at least fifteen days prior to such meeting, a notice of
Section 2. Quorum:
The members present at such meeting shall constitute a quorum for
the transaction of business.
Section 3. Special Meetings:
The Board of Directors shall announce, at least fifteen days prior
to any such meeting, to each member in good standing, a notice of
that meeting. The Board of Directors shall also, in like manner,
call a special meeting of members whenever so requested in writing
by members in good standing representing not less than fifteen
per-cent of the members in good standing of the Association.
Section 4. Voting:
At all meetings of the members, all matters, the manner of deciding
which, is not specifically regulated by statute, shall be determined
by a majority vote of the members present.
Section 5. Order of Business:
The order of business at all meetings of the members shall be as
called to order
2. Reading of
minutes of last meeting
3. Reports of
for the good of the Association
4. Reports of
committees 8. Adjournment
ARTICLE III DIRECTORS
A. The affairs and business of this Association shall
be managed by a board of nine directors.
B. Only members in good standing, with dues fully paid,
may be elected to the Board of Directors.
C. Not more than one resident from one household may be
a director of the Overbrook Gardens Association, Inc.
Section 2. How Elected:
At the annual meeting of the members, the members of the Board of
Directors shall be elected.
3. Term of Office:
The term of office of each director shall be three years.
Section 4. Duties of Directors:
The Board of Directors shall have the control and general management
of the affairs and business of the Association. Such Directors shall
in all cases act as a Board, regularly convened by a majority.
It shall be the duty of the Board of Directors to cause the books
and records of the Association to be audited at least once a year
preceding the annual meeting, by one or more auditors considered
competent by the Board, and a report of such audit to be made at the
annual meeting of members. Bonds and audits will be paid for by the
Section 5. Directors Meetings:
The first meeting of the Board of Directors shall be held as soon as
practical after the annual meeting of the members. Thereafter, the
regular meetings of the Board of Directors shall be at 7:00 PM
on a day of the month of March, April, May, October, November,
December, January, and February; and at such other times as the
Board of Directors may determine. Special meetings of the Board of
Directors may be called by the President or Secretary upon written
request of three (3) Directors.
Section 6. Notice of Meetings:
Notice of meetings, other than the regular monthly meetings, shall
be given by contacting each director at least (5) days before the
date therein designated for such meeting.
This notice shall specify the time and place of such meeting, and
unless otherwise indicated in the notice, any and all business may
be transacted at the special meeting. At any meeting at which every
member of the Board of Directors shall be present, although held
without notice, any business may be transacted which might have been
transacted if the meeting had been duly called.
Section 7. Quorum:
At any meeting of the Board of Directors a majority of the directors
in office shall be necessary to constitute a quorum for the
transaction of business, but in the event of a quorum not being
present, a less number may adjourn the meeting to some future time.
Section 8. Voting:
At all meetings of the Board of Directors, each Director is to have
Section 9. Vacancies:
Whenever any vacancy shall occur in the Board of Directors, the same
shall be filled without undue delay by a majority vote of the
remaining members of the Board. The person so chosen shall hold
office until the next annual meeting or until a successor shall have
been chosen at a special meeting of the members.
Section 10. Removal of Directors:
Any one or more of the directors may be removed either with or
without cause, at any time by a majority vote of the members in good
standing at any special meeting called for the purpose, or at the
annual meeting. If a director does not attend three or more
consecutive meetings without cause and excused by remaining members
of the Board of Directors, then, and in that event, the office of
such director shall automatically be declared vacant by said Board
of Directors and filled by said Board as herein provided.
Section 1. Number:
The officers of this Association shall be:
Section 2. Election:
All officers of the Association shall be elected annually from the
Board of Directors at its meeting held immediately after the meeting
of the members and shall hold office for a term of one (1) year or
until their successors are elected.
Section 3. Duties of Officers:
and powers of the officers of the Association shall be as follows:
all meetings of the Association and the Board of
Perform all duties incident to the office.
Appoint all committees subject to the confirmation of
the Board of Directors.
Present a report of the preceding year's activities at
the annual meeting of the members.
Vice-President shall act in the absence of the
President. In the absence of both the President
and Vice-President one of the Board of Directors shall
Preserve all books, documents, and communications.
Maintain accurate records of the proceedings of the
Association and the Board of Directors.
Maintain custody of the Seal of the Association.
Deliver to the Board of Directors all books, papers, and
the Seal of the Association at the expiration of their
term of office.
disburse all funds of the Association.
Keep all monies and negotiable securities in such manner
as shall be designated by the Board of Directors.
Maintain a checking account in which all checks must be
signed by one Officer and one Director of the Board.
Maintain bank accounts and security boxes in the name of
Overbrook Gardens Association.
Report to the Board of Directors whenever requested to
Prepare books for audit when required by the Board.
The Board of Directors may require the Treasurer to
provide an acceptable bond in such sum as the Board may
determine. Bonds will be paid for by the Association.
If the office of the Treasurer can not be filled, the
Board of Directors shall have the right to seek an
outside institution to handle its fiscal management
Section 4. Vacancies, How Filled:
All vacancies in any office shall be filled by the Board of
Directors without undue delay, at its regular meeting, or at a
meeting especially called for that purpose.
Section 5. Compensation of Officers:
The Officers and Directors of the Association shall receive no
salary or compensation from the Association
Section 6. Removal of Officers:
Any one or more of the officers may be removed either with or
without cause, at any time by a vote of a majority of the members in
good standing, at any special meeting called for that purpose, or at
the annual meeting. If an officer does not attend three or more
consecutive meetings without cause and excused by remaining
directors, then, and in that event, the office of such officer shall
automatically be declared vacant by the Board of Directors and
filled by said Board as herein provided.
The Seal of the Association shall be as follows:
OVERBROOK GARDENS ASSOCIATION, INC. INCORPORATED 1962 FLORIDA
The Board of
Directors shall define the powers and duties of all committees.
Section 2. Appointment of Committees:
President shall appoint all committee chairpersons, subject to the
confirmation of the Board of Directors.
Section 3. Function:
It shall be
the function of committees to investigate and make recommendations.
They shall report to the Board of Directors.
Section 4. Meetings:
committees may be called at any time by the President or by the
Chairman of the committee.
1. The Association shall at no time expend more money within any
one year than the total amount of dues and assessments for that
particular year, or any surplus it may have on hand from previous
Section 2. The highest amount of indebtedness the Association
may at any time subject itself to is the sum of TWENTY-FIVE DOLLARS
Section 3. Roberts Rules of Order, Revised, shall be the
authority on all questions of parliamentary law and procedure
ARTICLE VIII DISSOLUTION OF THE ASSOCIATION
and a two-thirds majority vote by members in good standing, can
dissolve this Association. All outstanding bills will be paid and
the remaining monies will be returned to the members.